Job Description:

Our client is seeking a Administrative Coordinator to join their team. Responsible for performing all administrative duties associated with state code compliance so that the service and repair department functions efficiently.

Essential Job Functions (List in order of priority):

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  
• Generates proposals for code compliance and state work.
• Coordinates work with branch service superintendent, repair manager and service technician.   
• Communicates with customers on the items to be completed by customer and what items the Company will complete.
• Processes all preliminary orders as they are sent. Ensures mechanics have copies of preliminary orders; sends letters and proposals (if needed) to the customer.
• Keeps records of the progress of the work to be completed.
• Sends letters of compliance to the State and to the customer when the Company’s portion of the work is completed. Files when completed.
• Researches and responds to all inquiries regarding permits, preliminary orders and testing.
• Works with Regional repair coordinators; provides completed booking packages.
• Pulls permits and schedules vendors (drilling, cab, phones, etc).
• Follows up with customer prior to billing to verify work completed, billing address, etc.
• Performs other duties as assigned.

Education & Experience:

• Bachelor’s Degree, or Associate’s Degree preferred; High School and/or Technical School is required.
• 5 years or more related experience working in executive/office management; or an equivalent combination of education and work experience.
• Advanced skills in MS Excel, Access and PowerPoint, with the ability to build, modify and manipulate complex spreadsheets and databases.
• Experience with a customer relationship management tool is preferred.
• Excellent verbal and written communication skills.
• Ability to work independently and multi-task with limited supervision.

Salary/Rate: $25 - $28/HR (based on experience). This is a contract position with candidates expected to work 40 hours/ week.

About Us

Peterson Technology Partners (PTP) is an Equal Opportunity Employer committed to creating a transparent, inclusive, and human-centered hiring experience.

For more than 28 years, PTP has operated as one of the top IT staffing and recruiting firms in the USA—built on trust, long-term partnerships, and technical excellence.

Based in the Chicago suburb of Park Ridge, IL, our team of more than 500 employees and consultants is dedicated to:

• Helping every client make the best hiring decisions possible
• Matching professionals with the right IT jobs and career opportunities

As part of that commitment, we believe in providing clear information about how our hiring technologies work and how your data is used. The following section outlines our AI-assisted interview process and your rights as a candidate.

AI-Assisted Interview Experience (Pete & Gabi – Rebecca):

To provide a consistent, fair, and flexible experience for all candidates, we use AI-assisted tools to support parts of the interview process. This includes our proprietary AI platform Pete & Gabi, which includes AI recruiter Rebecca.

These AI hiring tools help us:

• Conduct recorded video interviews
• Transcribe interviews
• Summarize candidate responses
• Generate job-related insights
• Streamline communication and scheduling

Please note that:

• The AI does NOT make hiring decisions; all decisions are made by our human recruiters, hiring managers, or client partners.
• The AI does not evaluate facial expressions, emotions, or physical traits; it is used only to support fairness, consistency, and efficiency.

If you prefer a non-AI interview format, we will gladly provide an alternative.